AI Automation
Sageacre · United Kingdom
You and your team are doing work that a machine could do faster, more reliably, and at any hour. We find that work, build AI systems around it, and hand them over. UK-hosted, DPIA-aligned, inside your code of practice. You keep the clinic. You get your evenings back.
Most independent clinics lose days every month to repetitive admin. Notes written after the kids are in bed. Enquiries that go cold while you're hands-on. The same recall emails written from scratch every time. PMI claims chased twice. It adds up quietly, and it costs more than you think.
These are examples of the kind of things we build for clinics like yours.
An ambient AI scribe records the consult, drafts SOAP notes in your structure, and you sign off in seconds. UK-hosted, DPIA-aligned, with the consent script. The five-to-ten minutes per patient stops being yours. CSP, GOsC, and GCC have all said yes if you do it right.
Web form, email, Instagram DM, WhatsApp. AI triages incoming enquiries, books the straightforward ones into your PMS, and escalates the rest to you. The diary fills while you're treating, not after.
Reminders that pull patients back in. Lapsed-patient recall sequences written in your voice. Late-cancellation slots offered to the next person on a waitlist. Cut the CDNR rate from 20% to single digits.
AI reads incoming patient emails, categorises them by urgency, drafts replies where appropriate, and flags what needs your judgement. The noise drops. The clinical questions surface.
Bupa, AXA, Vitality, WPA. AI prepares claims, matches pre-auth codes, flags rejections with the likely reason, and queues your sign-off. The Sunday admin disappears.
Discharge summaries to the GP. Handover notes for an associate. Letters to a consultant. Drafted from your notes in your voice, ready to read and send. No patient-identifiable data leaves your system without consent.
Four steps. No jargon. No six-month implementation timeline. Most projects go from first call to running system in two to four weeks.
A 30-minute conversation about how your clinic actually runs. Your diary, your notes, your enquiries, your associates. What's eating your week, and what's not. No preparation needed on your end.
We map the work in your clinic and identify where AI will have the biggest impact. Not every task is worth automating. We find the ones that are, anchor each to CSP, GOsC, GCC, or NHS England guidance where it touches patient data, and show you exactly what the system will do, in plain English, before we build anything.
We build the system. Custom to your clinic, connected to the PMS and tools you already use (Cliniko, WriteUpp, TM3, Jane, Nookal, PPS). You see progress as we go and test it with real scenarios before it goes live.
We hand over the finished system with documentation your team can actually follow. We walk your team through how it works, how to manage it, and what to do if something needs adjusting. You own it. We're available if you need us.
We work with UK independent physio, chiro, and osteo clinic owners running 1 to 5 practitioner clinics. If any of these sound familiar, we should talk.
A typical independent clinic, before and after working with us. An honest hypothetical, not a real client.
Picture a 3-practitioner physio clinic in Bristol. Around 250 patients on the books, 60 to 70 sessions a week. The owner sees patients four days. Notes get written between patients and topped up at 9pm. Enquiries come in by web form, email, and Instagram DM, and a third of them go cold. The DNA rate sits stubbornly at 18%.
No pitch deck. No jargon. Tell us about your clinic and we'll come back with an honest view of where AI fits.
Get in touch